What We Handle (End-to-End)
Fleet Planning
Sedans, SUVs, MPVs/vans; scale up/down by wave according to your event needs
Guest Manifests
Names, flight times, rooming lists, contact trees and detailed run-sheets
On-Site Marshals
Lobby/kerb management, radio/WhatsApp coordination throughout your event
Live Dispatch
Last-minute changes, add/replace vehicles, delay buffers with real-time updates
Who This Suits
Conference Organisers & DMCs
Coordinating multi-hotel shuttles and speaker transfers for large-scale events and conferences
Corporate Teams
Hosting roadshows, partner meetings, board sessions requiring professional transport coordination
Exhibitors & Event Managers
Needing fixed shuttles to DWTC/Expo City and evening events with reliable timing
VIP Delegations
Requiring discreet, timed movements with maximum privacy and professionalism
Typical Use Cases (Pick What Fits)
Airport Waves (DXB)
Rolling arrivals with name-boards, shared tracker, and clearly assigned bays for seamless guest reception
Hotel ↔ Venue Shuttles
Timed loops for plenaries, breakouts, and gala dinners with precise scheduling
Speaker/VIP Agenda
Point-to-point transfers with standby vehicles, silent cabin options, and minimal dwell time
Offsites & Socials
Marina dinners, Downtown receptions, Palm venues with coordinated group movements
Fleet & Capacity Guide (Quick Reference)
Sedan
Executive one-way transfers and speaker runs
SUV
Luggage/strollers with better dwell tolerance
MPV / Van
Short shuttles and efficient group moves
Executive / S-Class
VIP principals and board-level transfers
How We Run Your Programme (Simple)
Intake
Details via WhatsApp/email: dates, venues, hotels, pax counts, time windows
Ops Plan
Fleet mix, loops, buffers, and estimated 'from' budget proposal
Pre-Event
Run-sheet with contacts, call-times, driver list, and marshals assigned
Live Days
On-site marshalling + dispatch; rolling updates; daily recap
Close-Out
Actuals, overage approvals, consolidated invoice
Control & Visibility
Shared Run-Sheet
View-only link updated in real time with all movement details
WhatsApp Bridge
Direct communication with dispatch for quick decisions and updates
Single Point of Contact
Dedicated coordinator for planners, plus on-site marshal radios
Risk & Contingency Planning
Backup Vehicles
Additional vehicles on soft hold during peak movement periods
Alternative Load Zones
Pre-marked secondary pickup/drop-off points at hotels and venues
Traffic & Event Alerts
Proactive route switches with pre-approved alternative routing
What's Not Included (For Clarity)
Venue Parking & Access Fees
Any venue parking fees or special access charges are passed through at actual cost with full transparency
Venue Loaders/Porters
Luggage handling services available on request via our trusted partners
Inter-Emirate Movements
Trips between emirates (e.g., Dubai ↔ Abu Dhabi) are quoted separately with clear pricing
Frequently Asked Questions
Can you work with our DMC / hotel events team?
Yes—we're experienced with shared run-sheets, hotel valet protocols, and multi-vendor radio coordination for seamless integration.
Can we brand vehicles or name-boards?
Yes—we provide plain name-boards by default, with simple event branding available on request.
How do last-minute changes work during events?
Simply message our dispatch team; we'll adjust loops or add vehicles and confirm any budget impact before proceeding.
What's your invoice & PO process for corporate clients?
We can bill by event day, workstream, or cost centre with a consolidated close-out invoice matching your accounting requirements.
Pricing & Proposals
Programmes are quoted from seasonal 'from' rates by vehicle/hour and scaled for fleet size, route loops, and dwell time requirements. We provide clear, detailed proposals and confirm any changes in writing during live event days to ensure complete budget transparency.
Request a Proposal